Blue Ridge Chapter

National Railway Historical Society

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TRAIN SHOW VENDOR REGISTRATION FORM

LYNCHBURG RAIL DAY 2016, SATURDAY, AUGUST 13, 2016

LYNCHBURG RAIL DAY 38th ANNUAL TRAIN SHOW

BLUE RIDGE CHAPTER, NRHS 58th ANNIVERSARY

The Blue Ridge Chapter of the National Railway Historical Society would like to invite you to join us for the 38th Annual Lynchburg Rail Day to be held on Saturday August 13, 2016 from 9:00 am – 3:00 pm. This model train show is always well attended by veteran modelers as well as newcomers to our hobby. It definitely has a family atmosphere. Children 12 and under are always admitted at no charge when accompanied by a paying adult. Vendors are encouraged to bring items that appeal to children. Many small children attend our show with their parents. Last year’s attendance was approximately 500 adults and children. We have numerous door prizes. Our very popular “White Elephant Table”, where our Chapter sells individual’s train related items on a consignment basis, always attracts sellers and buyers to our show. Model layouts with operating trains are a real treat for everyone young and old. The Lynchburg Rail Day 2016 facility is air conditioned and has wide isles for easy access during the train show. Our Chapter also operates a concession stand with freshly prepared lunch items and snacks at very affordable prices. As in years past, the train show will be held at the Boonsboro Ruritan Club on 1065 Coffee Road just off of Rt. 501 North in Lynchburg, Virginia.

NOTE: USING GPS NAVIGATION TO FIND THIS ADDRESS! SOME INTERNET MAP SEARCHES SHOW THAT WIGGINGTON RD. RUNS INTO RT. 501. THIS IS INCORRECT. COFFEE RD. RUNS INTO RT. 501. Our Blue Ridge Chapter website will have a correct map showing you how to get there from all directions. Log on www.blueridgenrhs.org for the correct directions and Lynchburg Rail Day 2016 updates. There will be an ample amount of signs directing vendors and the public to the Boonsboro Ruritan Club on the day of the show. Plenty of free parking is available in our expanded parking area. Vendors can easily unload their goods next to the building. The building is handicapped accessible.  

Vendor Registration:

6ft. tables are $25.00 each. 8ft. tables are $33.00 each. The postmark date on your letter that you send your registration payment in will determine who gets the available 6ft. or 8ft. tables. We expect increased attendance this year due to the rekindled interest in local model train shows. Table space will be limited. We have sold all available table space each year at this train show since we took over Lynchburg Rail Day.   Reserved table space must be paid for in full no later than Wednesday, July 6, 2016. Tables not completely paid for by this date will be made available to other vendors. No refunds for tables will be given on or after July 6, 2016. Prior to July 6, 2016 table rental refunds will be given for personal hardships.    

Vendor Set Up:

The Boonsboro Ruritan Club will be open for vendor set up on Friday, August 12, 2016 from 3:00 pm – 7:00 pm and on Saturday, August 13, 2016 from 7:30 am – 8:30 amOn the morning of our train show if you are a “No Show” by 9:30 am and don’t let one of our LRD 2016 train show co-coordinators know that you’re going to be late we reserve the right to resell your table without offering you a refund. We would like to have all vendors have their table setup finished by 8:30 am the day of the show. This will allow the public to have free movement through the aisles when the show begins. We ask that no vendor sales transactions occur until after 9:00 am on the day of the show. Vendors will be asked to park in specially designated areas to allow for customer parking in front of the building. We also request that no one begins breaking down your sales table until 3:00 pm the day of the showNote that our 2016 train show ends at 3:00 pm and door admission will be charged till the close of the show at 3:00 pm.

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 Please return this lower portion with your info & payment OR Free Table Acceptance                              

                              Lynchburg Rail Day 2016 Vendor Registration Form

Your Name or Your Business Name: ________________________________________________

Name Of Person To Contact w/ Business: __________________________________________

Address: ____________________________________________    City:  ______________________

State: ____________________              Zip: __________________

Daytime Phone Number w/ Area Code: __________________________________________

Evening Phone Number w/Area Code: ______________________________________            

Cell Phone Number w/ Area Code: ________________________________________________

Business Phone Number w/ Area Code: ____________________________________________

Fax Number w/ Area Code: _______________________________________________________

E-mail Address: ___________________________________________________________________

Website address: _________________________________________________________________

Number of 6ft. Tables: _____ X $25.00 = ________ Total

Number of 8ft. Tables: _____ X $33.00 = ________ Total

One Free 5ft. Round Table available to railroad related historical societies, museums and preservation organizations. Circle “Yes” here if your organization is attending.

NOTE: These organizations can purchase extra 6ft. or 8ft. Tables and still get a free table of the same size purchased instead of a 5ft. Round table. All of your tables will be in the same area. Please make the total amount of your check or money order made payable to the Blue Ridge Chapter, NRHS. Thank you for helping the BRC,NRHS preserve railroad history through our annual donations to regional railroad projects!  

Electricity: Circle Yes/No, No extra charge if available. First come, first serve basis.  

Special Needs or Requests: _______________________________________________________

Please make checks payable to the Blue Ridge Chapter, NRHS. Mail your payment to John Tanner, Treasurer Blue Ridge Chapter, NRHS, 209 Pocahontas Drive, Forest, Virginia 24551-1235.  If you have any questions please call our Table Registrar John Tanner at 434-316-9500 between 9:00 am and 5:00 pm Monday through Friday or email John atThis email address is being protected from spambots. You need JavaScript enabled to view it.. If you need extra assistance you can email our LRD 2016 Train Show Chairman: Barry Moorefield at This email address is being protected from spambots. You need JavaScript enabled to view it. . Phone 434-821-2174 before 9:00 pm.

Vendor Table Agreement: Note: Agreement Must Signed In Order to Rent Any Tables

By signing this form, I recognize that I am responsible for the security of the items that I bring to offer for sale. The Blue Ridge Chapter, NRHS and/or the Boonsboro Ruritan Club organization are not responsible for lost or stolen items. The Blue Ridge Chapter will make every reasonable effort to keep the hall secure for your items as well as ours.

Important Option: I would like my contact information shared with other model train/railroadiana show promoters so they may contact me.
Yes ____ No ____

Signed:__________________________________________________

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Blue Ridge Chapter, NRHS Presents

       The 37th Annual Lynchburg Rail Day 2015

           9 am – 3 pm, Saturday August 8, 2015

                         Boonsboro Ruritan Club

       1065 Coffee Road     Lynchburg, Virginia 24503

   Lynchburg Rail Day 2015 White Elephant Table

       Guidelines Information And Release Form

Thank you for your interest in allowing the Blue Ridge Chapter, NRHS to sell your railroad related items on a consignment basis. There is no limit on how many items you can consign as long as these guidelines are followed. The “White Elephant Table” is open to everyone! You do not need to be a Blue Ridge Chapter, NRHS member to consign your items. We don’t collect a consignment fee if we don’t sell your item{s}. Listing is free! What do you have to lose? Make money while you browse our show and we do the selling!

          Our chapter will be accepting railroad related items for consignment at our designated White Elephant Table “check-in” area at the Boonsboro Ruritan Club on 1065 Coffee Road, Route 644, off US 501 North, Lynchburg, Va. 24503. Go to www.blueridgenrhs.org for detailed directions to this location. Do not rely solely on GPS maps to get to the Boonsboro Ruritan Club! The GPS maps may be incorrect! “Check in” times are Friday, August 7, 2015 from 4:00 pm to 8:00 pm and Saturday, August 8, 2015 from 8:00 am to 10:30 am. These are the only times that there will be White Elephant Table workers available to help you check in your items. Please note that there will be no items checked in unless you have your items clearly priced and marked as described in the following guidelines.

                                            

                                            Guidelines

  1. All items must be railroad related. Examples include, but not limited to, model railroad locomotives, rolling stock, track, transformers, structures, railroad memorabilia, lanterns, locks, keys, china, timetables, etc.

           NO MAGAZINES will be accepted unless they are securely bundled and priced by the

           BUNDLE. Collectible hard and soft cover books are encouraged and gladly accepted.

  1. All items must be clearly identified with the seller’s three initials and an item number written on a price sticker secured to the item for sale.
  1. master list to be left with the White Elephant Table staff must include what your three initials are, item description, item number, and the selling price. You must price your items. This is not an auction. There are no exceptions. No master list, no consignment. Please have your name, address, phone numbers and email address clearly printed on your master list so you can be contacted about any future shows.
  1. Consignment fees: 20% of the seller’s “marked” price. There will be a minimum commission payable to the Blue Ridge Chapter of $1.00 per item or group of items.

Example 1: A single item has the selling price of $10.00. If sold, the seller received $8.00 and the Blue Ridge Chapter, NRHS receives $2.00

Example 2: A single item has the selling price of $4.00. 20% of $4.00 is $.80. Since the minimum handling charge is $1.00, if this item is sold, the seller will receive $3.00. It is recommended to bag groups of small loose or inexpensive items together to sell them as a single item. This may save you money by avoiding multiple minimum handling charges. No charge to you if we don’t sell your item{s}.

Please mark all of your prices using whole dollar amounts.

 

  1. Any unsold items not picked from the White Elephant Table by the end of the show will become the property of the Blue Ridge Chapter, NRHS.
  1. Instructions for receiving payment: The White Elephant Table closes at 2:30 pm the day of the show. Sellers may collect the money due to them after the White Elephant Table workers finish calculating the money due to you from the sales of your items.       This will take place as close to 3:00 pm as possible depending on when the White Elephant Table workers get the Blue Ridge Chapter, NRHS commissions calculated. NO EXCEPTIONS. The White Elephant Table workers don’t have time to calculate your portion during the day. You can pick up your items at any time providing that there is someone available to help you check your sold items off of your master list. If you are unable to pick up your money, a check will be mailed to you if you supply a SASE.
  1. Disclosure Statement:

Every precaution will be taken to assure the safe handling of your items. Brass locomotives and other expensive items will be shown only with the assistance of a White Elephant Table staff member. If an item needs to be test run, it will only be done with a White Elephant Table staff member or seller present. No exceptions will be made.

         The Boonsboro Ruritan Club, the National Railway Historical Society, the Blue Ridge Chapter, NRHS or any member of these organizations assume no responsibility for incorrectly priced, damaged, or stolen items. The risk rests entirely upon the seller/consignor.

Thank you for allowing the Blue Ridge Chapter, NRHS to consign your railroad items. Lynchburg Rail Day 2015 Train Show Chairman: Barry Moorefield, Questions? Email Barry at This email address is being protected from spambots. You need JavaScript enabled to view it.. Phone: 434-821-2174 daily before 9:00 pm.      

I have read and understand the guidelines and regulations written above and agree with them as written.

Signed: __________________________________________     Date: _________________

Still have questions?  Contact our Lynchburg Rail Day experts:

Barry Moorefield (434-321-2174 before 9PM) This email address is being protected from spambots. You need JavaScript enabled to view it.
John Tanner (434-525-1318)This email address is being protected from spambots. You need JavaScript enabled to view it.
Norris Deyerle (434-237-4912)This email address is being protected from spambots. You need JavaScript enabled to view it.

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