Blue Ridge Chapter

National Railway Historical Society

Vendor Registration

TRAIN SHOW VENDOR REGISTRATION FORM

LYNCHBURG RAIL DAY 2017, SATURDAY, AUGUST 12, 2017

LYNCHBURG RAIL DAY 39th ANNUAL TRAIN SHOW

BLUE RIDGE CHAPTER, NRHS 59th ANNIVERSARY

The Blue Ridge Chapter of the National Railway Historical Society would like to invite you to join us for the 39th Annual Lynchburg Rail Day to be held on Saturday August 12, 2017 from 9:00 am – 3:00 pm. This model train show is always well attended by veteran modelers as well as newcomers to our hobby. It definitely has a family atmosphere. Children 12 and under are always admitted at no charge when accompanied by a paying adult. Vendors are encouraged to bring items that appeal to children. Many small children attend our show with their parents. Last year’s attendance was approximately 500 adults and children. We have numerous door prizes. Our very popular “White Elephant Table”, where our Chapter sells individual’s train related items on a consignment basis, always attracts sellers and buyers to our show. Model layouts with operating trains are a real treat for everyone young and old. The Lynchburg Rail Day 2017 facility is air conditioned and has wide isles for easy access during the train show. Our Chapter also operates a concession stand with freshly prepared lunch items and snacks at very affordable prices. As in years past, the train show will be held at the Boonsboro Ruritan Club on 1065 Coffee Road just off of Rt. 501 North in Lynchburg, Virginia.

NOTE: USING GPS NAVIGATION TO FIND THIS ADDRESS! SOME INTERNET MAP SEARCHES SHOW THAT WIGGINGTON RD. RUNS INTO RT. 501. THIS IS INCORRECT. COFFEE RD. RUNS INTO RT. 501. Our Blue Ridge Chapter website will have a correct map showing you how to get there from all directions. Log on www.blueridgenrhs.org for the correct directions and Lynchburg Rail Day 2017 updates. There will be an ample amount of signs directing vendors and the public to the Boonsboro Ruritan Club on the day of the show. Plenty of free parking is available in our expanded parking area. Vendors can easily unload their goods next to the building. The building is handicapped accessible.  

 

Vendor Registration:

ALERT! 8 ft. tables only rented! 8ft. tables are $33.00 each. No increase in our table price! The postmark date on your letter that you send your registration payment in will determine who gets the available 8ft. tables. We expect increased attendance this year due to the rekindled interest in local model train shows. Table space will be limited. We have sold all available table space each year at this train show since we took over Lynchburg Rail Day.   Reserved table space must be paid for in full no later than Wednesday, July 12, 2017. Tables not completely paid for by this date will be made available to other vendors. No refunds for tables will be given on or after July 12, 2017. Prior to July 12, 2017 table rental refunds will be given for personal hardships. We don’t run vendor ads in our LRD Train Show Fliers due to irregular printing dates.      

Vendor Set Up:

The Boonsboro Ruritan Club will be open for vendor set up on Friday, August 11, 2017 from 3:00 pm – 7:00 pm and on Saturday, August 12, 2017 from 7:30 am – 8:30 am. On the morning of our train show if you are a “No Show” by 9:30 am and don’t let one of our LRD 2017 train show co-coordinators know that you’re going to be late we reserve the right to resell your table without offering you a refund. We would like to have all vendors have their table setup finished by 8:30 am the day of the show. This will allow the public to have free movement through the aisles when the show begins. We ask that no vendor sales transactions occur until after 9:00 am on the day of the show. Vendors will be asked to park in specially designated areas to allow for customer parking in front of the building. We also request that no one begins breaking down your sales table until 3:00 pm the day of the show. Note that our 2017 train show ends at 3:00 pm and door admission will be charged till the close of the show at 3:00 pm.

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Please return this lower portion with your info & payment OR Free Table Acceptance                              

Lynchburg Rail Day 2017 Vendor Registration Form

Your Name or Your Business Name: _____________________________________________________

Name Of Person To Contact w/ Business: ________________________________________________

Address: ____________________________________________    City:   __________________________

State: ____________________              Zip: __________________

Daytime Phone Number w/ Area Code: _________________________________________________

Evening Phone Number w/Area Code: __________________________________________________

Cell Phone Number w/ Area Code: _____________________________________________________

Business Phone Number w/ Area Code: _________________________________________________

Fax Number w/ Area Code: ____________________________________________________________

E-mail Address: _________________________________________________________________________

Website address: _______________________________________________________________________

Number of 8ft. Tables: _____ X $33.00 = _________Total

Note: 5ft. Round Table Offer Available to non-profits examples below:

Number of 5ft. Tables: _____ X FREE = __$ ZERO__ Total - Name of your non-profit? _____________

One Free 5ft. Round Table available to railroad related historical societies, museums and preservation organizations. Circle “Yes” here if your organization is attending.

NOTE: These organizations can purchase extra 8ft. Tables and also get a free 8ft. table like they purchased instead of a 5ft. Round table. All of your tables will be in the same area. Please make the total amount of your check or money order made payable to the Blue Ridge Chapter, NRHS. Thank you for helping the BRC,NRHS preserve railroad history through our annual donations to regional railroad projects!  

Electricity: Circle Yes/No, No extra charge if available. First come, first serve basis.  

Special Needs or Requests if Available: _____________________________________________________

Please make checks payable to the Blue Ridge Chapter, NRHS. Mail your payment to John Tanner, Treasurer Blue Ridge Chapter, NRHS, 209 Pocahontas Drive, Forest, Virginia 24551-1235.    Questions, Please call our Table Registrar John Tanner’s Mobile at 434-841-6669 or email John at This email address is being protected from spambots. You need JavaScript enabled to view it.. If you need extra assistance you can email our LRD 2017 Train Show Chairman: Barry Moorefield at This email address is being protected from spambots. You need JavaScript enabled to view it. . Phone 434-821-2174 before 9:00 pm.

Vendor Table Agreement: Note: Agreement Must Signed In Order to Rent Any Tables

By signing this form, I recognize that I am responsible for the security of the items that I bring to offer for sale. The Blue Ridge Chapter, NRHS and/or the Boonsboro Ruritan Club organization are not responsible for lost or stolen items. The Blue Ridge Chapter will make every reasonable effort to keep the hall secure for your items as well as ours.

Important Option: I would like my contact information shared with other model train/railroadiana show promoters so they may contact me. Yes ____ No ____

Signed:_________________________________________________Date:_______________________

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