Blue Ridge Chapter

National Railway Historical Society

TRAIN SHOW VENDOR REGISTRATION FORM

LYNCHBURG RAIL DAY 2018, SATURDAY, AUGUST 11, 2018

LYNCHBURG RAIL DAY 40th ANNUAL TRAIN SHOW

 BLUE RIDGE CHAPTER, NRHS, 60th ANNIVERSARY

The Blue Ridge Chapter of the National Railway Historical Society would like to invite you to join us for the 40th Annual Lynchburg Rail Day to be held on Saturday August 11, 2018 from 9:00 am – 3:00 pm.  This model train show is always well attended by veteran modelers as well as newcomers to our hobby.  It definitely has a family atmosphere.  Children 12 and under are always admitted at no charge when accompanied by a paying adult.  Vendors are encouraged to bring items that appeal to children.  Many small children attend our show with their parents.  Last year’s attendance was approximately 500 adults and children.  We have numerous door prizes.  Our very popular “White Elephant Table”, where our Chapter sells individual’s train related items on a consignment basis, always attracts sellers and buyers to our show.  Model layouts with operating trains are a real treat for everyone young and old.  The Lynchburg Rail Day 2018 facility is air conditioned and has wide isles for easy access during the train show. Our Chapter also operates a concession stand with freshly prepared lunch items and snacks at very affordable prices.  As in years past, the train show will be held at the Boonsboro Ruritan Club on 1065 Coffee Road {Virginia State Route 644} just off of Rt. 501 North in Lynchburg, Virginia.  

NOTE: USING GPS NAVIGATION TO FIND THIS ADDRESS! SOME INTERNET MAP SEARCHES SHOW THAT WIGGINGTON RD. RUNS INTO RT. 501. THIS IS INCORRECT. COFFEE RD. RUNS INTO RT. 501. Our Blue Ridge Chapter website will have a correct map showing you how to get there from all directions.  Log on www.blueridgenrhs.org for the correct directions and Lynchburg Rail Day 2018 updates. There will be an ample amount of signs directing vendors and the public to the Boonsboro Ruritan Club on the day of the show.  Plenty of free parking is available in our expanded parking area.  Vendors can easily unload their goods next to the building. The building is handicapped accessible.   

 

Vendor Registration:

ALERT! 8 ft. tables only rented!  8ft. tables are $33.00 each.  No increase in our table price!  The postmark date on your letter that you send your registration payment in will determine who gets the available 8ft. tables.  We expect increased attendance this year due to the rekindled interest in local model train shows.  Table space will be limited.  We have sold all available table space each year at this train show since we took over Lynchburg Rail Day.   Reserved table space must be paid for in full no later than Wednesday, July 11, 2018.  Tables not completely paid for by this date will be made available to other vendors.  No refunds for tables will be given on or after July 11, 2018.  Prior to July 11, 2018 table rental refunds will be given for personal hardships. We don’t run vendor ads in our LRD Train Show Fliers due to irregular printing dates.       

Vendor Set Up:

The Boonsboro Ruritan Club will be open for vendor set up on Friday, August 10, 2018 from 3:00 pm – 7:00 pm and on Saturday, August 11, 2018 from 7:30 am – 8:30 am. On the morning of our train show if you are a “No Show” by 9:30 am and don’t let one of our LRD 2018 train show co-coordinators know that you’re going to be late we reserve the right to resell your table without offering you a refund. We would like to have all vendors have their table setup finished by 8:30 am the day of the show. This will allow the public to have free movement through the aisles when the show begins. We ask that no vendor sales transactions occur until after 9:00 am on the day of the show.  Vendors will be asked to park in specially designated areas to allow for customer parking in front of the building.  We also request that no one begins breaking down your sales table until 3:00 pm the day of the show.  Note that our 2018 train show ends at 3:00 pm and door admission will be charged till the close of the show at 3:00 pm.



Please return this portion with your info and payment OR Free Table Acceptance

Lynchburg Rail Day 2018 Vendor Registration Form

Check here to download  LRD 2018 Vendor Registration Form

Your Name or Your Business Name:  _____________________________________________________

Name Of Person To Contact w/ Business: ________________________________________________

Address:  ____________________________________________    City:   __________________________

State:  ____________________              Zip:  __________________

Daytime Phone Number w/ Area Code: _________________________________________________

Evening Phone Number w/Area Code: __________________________________________________

Cell Phone Number w/ Area Code:  _____________________________________________________

Business Phone Number w/ Area Code:  _________________________________________________

Fax Number w/ Area Code:  ____________________________________________________________

E-mail Address: _________________________________________________________________________

Website address: _______________________________________________________________________

Number of 8ft. Tables: _____ X $33.00 = _________Total - Table Price Includes 2 Table Workers

Note: 5ft. Round Table Offer Available to non-profits examples below:

Number of 5ft. Tables: _____ X FREE = __$ ZERO__ Total - Name of your non-profit? _____________

One Free 5ft. Round Table available to railroad related historical societies, museums and preservation organizations. Circle “Yes” here if your organization is attending.

NOTE:  These organizations can purchase extra 8ft. Tables and also get a free 8ft. table like they purchased instead of a 5ft. Round table. All of your tables will be in the same area.  Please make the total amount of your check or money order made payable to the Blue Ridge Chapter, NRHS.  Thank you for helping the BRC,NRHS preserve railroad history through our annual donations to regional railroad projects!   

Electricity: Circle Yes/No, No extra charge if available. First come, first serve basis.   

Special Needs or Requests if Available:  _____________________________________________________

Please make checks payable to the Blue Ridge Chapter, NRHS.  Mail your payment to John Tanner, Treasurer Blue Ridge Chapter, NRHS, 209 Pocahontas Drive, Forest, Virginia 24551-1235.    Questions, Please call our Table Registrar John Tanner’s Mobile at 434-841-6669 or email John at This email address is being protected from spambots. You need JavaScript enabled to view it..  If you need extra assistance you can email our LRD 2018 Train Show Chairman:  Barry Moorefield at This email address is being protected from spambots. You need JavaScript enabled to view it. . Phone 434-821-2174 before 9:00 pm.

Vendor Table Agreement: Note: Agreement Must Signed In Order to Rent Any Tables

By signing this form, I recognize that I am responsible for the security of the items that I bring to offer for sale. The Blue Ridge Chapter, NRHS and/or the Boonsboro Ruritan Club organization are not responsible for lost or stolen items. The Blue Ridge Chapter will make every reasonable effort to keep the hall secure for your items as well as ours.

 

Important Option: I would like my contact information shared with other model train/railroadiana show promoters so they may contact me. Yes ____ No ____

Signed:_________________________________________________Date:_______________________

    

 




MEDIA RELEASE:

LYNCHBURG RAIL DAY 2018. SATURDAY, AUGUST 11, 2018

Release date: May 05, 2018

Ladies and Gentlemen,

Please include in your “Community Calendar” if you are a radio or TV station.  If you are a railroad historical society or museum please send this media release to those on your email or Facebook contacts list today.  Thanks for helping us get the word out about our upcoming train show! Approximately two thirds of the profits we make are donated back to railroad preservation projects in our area.  Hope to see many of you and your friends at our model train and railroadiana show! 

Media Release: Lynchburg Rail Day 2018 Model Train & Railroadiana Show – Saturday August 11, 2018 – Celebrate 40 Years! – Oldest Model Train and Railroadiana Show in Central Virginia!     

The Blue Ridge Chapter, National Railway Historical Society is holding its 40th annual model train and railroadiana show and sale on Saturday, August 11, 2018.  Hours: 9:00 am till 3:00 pm.  The train show will be held in the air conditioned Boonsboro Ruritan Club at 1065 Coffee Road {Virginia State Route 644} Lynchburg, Va. 24503. Plenty of free parking on site and the building is handicapped accessible.  Operating model train layouts will be on display and model trains and railroad memorabilia for sale.  If you want to sell your old model trains we offer a service for you to consign your items on our “White Elephant Table”.  This show is known for its family friendly atmosphere.  You will also find items for the serious collector.  Admission $6.00 per person, Family admission $10.00, Children 12 and under free with a paying adult.  For more info call Norris Deyerle at 434-851-0151, email  This email address is being protected from spambots. You need JavaScript enabled to view it.  or visit our website www.blueridgenrhs.org .   

Blue Ridge Chapter, NRHS Presents

The 39th Annual Lynchburg Rail Day 2018

9 am – 3 pm, Saturday August 11, 2018

Boonsboro Ruritan Club

1065 Coffee Road {State Route 644} Lynchburg, Virginia 24503

 

Lynchburg Rail Day 2018 White Elephant Table

Guidelines Information And Release Form

Thank you for your interest in allowing the Blue Ridge Chapter, NRHS, to sell your railroad related items on a consignment basis.  There is no limit on how many items you can consign as long as these guidelines are followed.  The “White Elephant Table” is open to everyone! You do not need to be a Blue Ridge Chapter, NRHS member to consign your items.  We don’t collect a consignment fee if we don’t sell your item{s}.  Listing is free!  What do you have to lose?  Make money while you browse our show, PAID LRD 2018 TRAIN SHOW ADMISSION REQUIRED, and we do the selling!  Our chapter will be accepting railroad related items for consignment at our designated White Elephant Table “check-in” area at the Boonsboro Ruritan Club, 1065 Coffee Road {Va. St. Rt. 644}. Turn at Dollar General, off US 501 North, Lynchburg, Va. 24503.  Go to www.blueridgenrhs.org for detailed directions to this location.  Do not rely solely on GPS maps to get to the Boonsboro Ruritan Club!  The GPS maps may be incorrect!  “Check in” times are Friday, August 10, 2018 from 4:00 pm to 7:00 pm and Saturday, August 11, 2018 from 8:00 am to 10:00 am.  These are the only times that there will be White Elephant Table workers available to help you check in your items.  Please note that there will be no items checked in unless you have your items clearly priced and marked as described in the following guidelines.  

Guidelines

                                                                    

  1. 1. All items must be railroad related.  Examples include, but not limited to photos/slides, model railroad locomotives, rolling stock, track, transformers, structures, railroad memorabilia, lanterns, locks, keys, china, timetables, etc.  Scale model kits or built up cars, trucks, boats and airplanes are gladly accepted.  We love railroad tugboats!  NO MAGAZINES will be accepted unless they are securely bundled and priced by the BUNDLE.  Collectible hard and soft cover books are encouraged and gladly accepted.

    2.            All items must be clearly identified with the seller’s three initials and an item number written on a price sticker secured to the item for sale.

    3.            A master list to be left with the White Elephant Table staff must include what your three initials are, item description, item number, and the selling price.  You must price your items.  This is not an auction.  There are no exceptions.  No master list, no consignment.  Please have your name, address, phone numbers and email address clearly printed on your master list so you can be contacted about any future shows.

    4.            Consignment fees: 20% of the seller’s “marked” price.  There will be a minimum commission payable to the Blue Ridge Chapter of $1.00 per item or group of items.

                            Example 1: A single item has the selling price of $10.00.  If sold, the seller received $8.00 and the Blue Ridge Chapter, NRHS receives $2.00

                            Example 2: A single item has the selling price of $4.00.  20% of $4.00 is $.80.  Since the  minimum handling charge is $1.00, if this item is sold, the seller will receive $3.00.  It is recommended to bag groups of small loose or inexpensive items together to sell them as   a single item.  This may save you money by avoiding multiple minimum handling charges.  No charge to you if we don’t sell your item{s}.  

    Please mark all of your prices using whole dollar amounts.

    5.            Any unsold items not picked from the White Elephant Table by the end of the show will become the property of the Blue Ridge Chapter, NRHS.

    6.            Instructions for receiving payment: The White Elephant Table closes at 3:00 pm the day of the show.  Sellers may collect the money due to them after the White Elephant Table workers finish calculating the money due to you from the sales of your items.  This will take place as close to 3:00 pm as possible depending on when the White Elephant Table workers get the Blue Ridge Chapter, NRHS commissions calculated.  NO EXCEPTIONS.  The White Elephant Table workers don’t have time to calculate your portion during the day. You can pick up your items at any time providing that there is someone available to help you check your sold items off of your master list.  If you are unable to pick up your money, a check will be mailed to you if you supply a SASE.

    7.            Disclosure Statement:

              Every precaution will be taken to assure the safe handling of your items.  Brass locomotives and other expensive items will be shown only with the assistance of a White Elephant Table staff member.  If an item needs to be test run, it will only be done with a White Elephant Table staff member or seller present.  No exceptions will be made.

              The Boonsboro Ruritan Club, the National Railway Historical Society, the Blue Ridge Chapter, NRHS or any member of these organizations assume no responsibility for incorrectly priced, damaged, or stolen items.  The risk rests entirely upon the seller/consignor.

    Thank you for allowing the Blue Ridge Chapter, NRHS to consign your railroad items. Lynchburg Rail Day 2018 Train Show Coordinator: Norris Deyerle, Questions?  Email Norris at  This email address is being protected from spambots. You need JavaScript enabled to view it. or Cell Phone: 434-851-0151 daily.     

    I have read and understand the guidelines and regulations written above and agree with them as written. I have paid the LRD 2018 admission fee.

    Signed:  __________________________________________     Date: _________________

Still have questions?  Contact our Lynchburg Rail Day experts:

For additional LRD 2018 train show information and to rent Vendor/Sales Tables contact:

LRD  2018 Vendor Table Registrar:

John Tanner – C. (434}841-6669 

LRD 2018 Chairman: Barry Moorefield – Home {434}821-2174 Before 9 p.m.,

LRD 2018 Train Show Coordinator: Norris Deyerle – C. (434}851-0151
email: This email address is being protected from spambots. You need JavaScript enabled to view it.

pic5b For 40 years, Lynchburg Rail Day brought area modelers and rail fans together for a day of fun, clinics, home layout tours, model contests, and plenty of iron horse trading -- all first sponsored by our local model shop, Trains Unlimited.  The show was organized in 1978 by Jim Revell, who held the first Lynchburg Rail Day behind his store on Lakeside Drive in Lynchburg.  Under his guidance the show grew, moving into successively larger venues to accommodate bigger crowds and more expansive modular layouts featuring all of the popular scales.

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Blue Ridge Chapter members helped from the start. They manned display equipment provided by the railroads, including visits by the Best Friend of Charleston, Norfolk Southern's exhibit car, and variety of Amtrak passenger cars over the years. Members helped with set up, model contests and clinics, and eventually took over the food concessions and organized a "white elephant" table as chapter fund raisers.

When Jim Revell sold the shop to Bill Cox in 1996, Lynchburg Rail Day was a well established popular area event operating in the Lynchburg Builder's Association Greenstone Centre. In 2003, Bill decided to retire and sold the store. Coincidentally, the Builder's Centre was optioned to a development.  Both events threatened Lynchburg Rail Day's future. Wanting the show to continue, Blue Ridge Chapter members voted to promote Lynchburg Rail Day themselves and have been sponsoring the event ever since. 

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A new location for Lynchburg Rail Day was found at the Boonsboro Ruritan Club, just off of U.S. 501 North near Lynchburg, Virginia. You are invited to take the short and scenic drive northwest of Lynchburg to our biggest location ever! There is plenty of free parking and the building is handicap accessible.Come join us as we carry on an annual Lynchburg tradition!

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